2018 / 2019 Admission Forms For Bluecrest College

1. Admissions
In the admission of students, the College may consider an applicant’s character. The College may refuse to admit an applicant because of past misconduct. The BlueCrest College designates appropriate personnel to review all applications. This Rule describes the procedure and assigns responsibility for the review of these applications for admission.

1.1. Entry Requirement 2017-2018Admission Forms For Bluecrest College

Category A: Senior High School (SHS) Certificate holders

Must have six (6) credit passes (A-D) including three (3) Core Subjects: English Language,Mathematics, Social Studies and Science/Integrated Science, and three (3) Electives.
Senior High School (WASSCE) applicants with an aggregate score of 36 or better with 6 credit passes (A1 – C6) in 6 subjects comprising three (3) core subjects (English, Mathematics, Integrated Science or Social Studies) and three (3) elective subjects in their WASSCE.

Category B:Mature Applicants

Must be at least 25 years by 1st February or 1st September of the academic year one wants to enroll.
Must hold:
A Teacher’s Certificate ‘A’ or
SHS Certificate or a Certificate of Professional Training from recognized institution.
Must have credit passes in Mathematics (core) and English. Candidates with no passes in English & Mathematics (core) will have to pass a departmental entrance exam in those papers.
Must pass an interview.

Category C (Level 200/ 300) : Diploma Holders

Must possess a two/three years Diploma in IT from any NIIT centre or any other recognized institution.
AND must meet minimum entry requirements (A, B or D) for Level 100.

Category D: School Certificate/GCE Holders

Five (5) credits at GCE ‘O’ Level including English Language and Mathematics as well as two (2) ‘A’ Level passes other than General Paper in relevant subjects.
Applicants with ‘A’ Level results which are more than five (5) years old should apply as mature applicants.

1.2. Requirements for Graduation

The following requirements should be satisfied before graduation:

Pass all subjects.
Obtain a minimum credits for the program as described in the program document.
Attain a minimum of Cumulative Grade Point Average (CGPA) of 1.0;
Settle all financial and other obligations to the university;
The student should be in good standing, not barred for disciplinary reasons.

The College Academic Board / University reserves the right to make curriculum change (add and/or delete courses) upon approval by NAB and require students to meet the new courses requirements. But as a rule, the student will be required to follow the curriculum in force at the time he or she was admitted to the university.

1.3. Assessment Process and Grading System

Assessment of a student’s performance shall be by a combination of continuous assessment and end of semester examination.
The weightage for two modes of assessment are as follows:
- Continuous Assessment = 40%. (Class Assignment / Test / Quizzes / Project work / Team papers etc.,). At least two are required per semester.
- End of semester Examination = 60 %.
A Student who does not earn a minimum of 50% marks in Continuous Assessment mark does not qualify to take part in the End of Semester Exam and shall re-submit his/her Continuous Assessment.
A student who does not get a minimum of 50% marks in End of Semester Exam does not qualify for a Pass.

1.4. Academic Freedom and Responsibility

Academic Freedom and Responsibility

The College believes that academic freedom and responsibility are essential tothe full development of a true College and apply to teaching, research, and creativity. In the development of knowledge, research endeavors, and creative activities, the faculty and student body must be free to cultivate a spirit of inquiry and scholarly criticism and to examine ideas in an atmosphere of freedom and confidence. The faculty must be free to engage in scholarly and creative activity and publish the results in a manner consistent with professional obligations. A similar atmosphere is required for College teaching. Consistent with the exercise of academic responsibility, a teacher must have freedom in the classroom in discussing academic subjects selecting instructional materials and determining grades. The College student must likewise have the opportunity to study a full spectrum of ideas, opinions, and beliefs, so that the student may acquire maturity for analysis and judgment. Objective and skillful exposition of such matters is the duty of every instructor.
The established policy of the College continues to be that the faculty member must fulfill his/her responsibility to society and to his/her profession by manifesting academic competence, scholarly discretion, and good citizenship. The College instructor is a citizen, a member of a learned profession, and an academic officer of the College. The instructor should be constantly mindful that these roles may be inseparable in the public view, and should therefore at all times exercise appropriate restraint and good judgment.
Academic freedom is accompanied by the corresponding responsibility to:
- Be forthright and honest in the pursuit and communication of scientific and scholarly knowledge;
- Respect students, staff and colleagues as individuals and avoid any exploitation of such persons for private advantage;
- Respect the integrity of the evaluation process with regard to students, staff and colleagues, so that it reflects their true merit;
- Indicate when appropriate that one is not an institutional representative unless specifically authorized as such; and
- Recognize the responsibilities arising from the nature of the educational process, including such responsibilities, but not limited to, observing and upholding the ethical standards of their discipline; participating, as appropriate, in the shared system of collegial governance, especially at the department/unit level; respecting the confidential nature of the relationship between professor and student; and adhering to one’s proper role as teacher, researcher, intellectual mentor and counselor.

1.5. Deferment

Before Commencement of program

An applicant offered admission but who desires to commence study in a year other than that in which an offer has been made shall be required to apply afresh for admission. That is, a fresh student cannot defer his/her program.

On ground of ill-Health

An application for deferment must be made and approved by the Dean. Subject to the approval, a medical certificate issued by a medical officer of a government hospital or a recognized medical officer must be presented as an evidence of ill-health.

On ground other than ill-health

Continuing students who due to various reasons wish to defer theirprogrammeshould first consult their Heads of Department/Academic counselor for advice. He/she shall then apply officially to the Dean through Heads of Department.

The student must first pay one half of the registration fee and register to become a bona fide student of the College and defer the program on resumption the student should pay the difference of the new fees and the amount paid before deferment.

Maximum period for deferment

A student may defer his/her programme but may not defer for more than four continuous semesters, provided that the maximum period allowed for the completion of the program is not exceeded.
A student who defers his/her for more than four (4) continuous semesters shall be deemed to have lost any accumulated credits. Consequently, his/her studentship shall be cancelled. Such a student may re-apply for fresh admission into the university.
In all cases of deferment of examination(s) or programme(s), written permission should be obtained from Dean and applicable deferment fee needs to be paid.

1.6. Appeal

Request for review/remarking

A candidate who is not satisfied with the results of any university Examination affecting him/her may request for review/re-marking by submitting an application along with completed re-evaluation form to the Dean – Academic Affairs and pay the appropriate re-marking /review fee. The paper should be remarked by a lecture other than his/her courselecturer.

15-Days Deadline

An application for review/re-marking shall be submitted to the Dean– Academic Affairs, not later than fifteen [15] days after the release of the said result and shall state the grounds for remarking. No action shall be taken on an application which is submitted outside the stipulated 15-day period. Re-marking shall not proceed unless remarking fee is fully paid.
The result of the re-marking should be considered by the faculty and recommendations submitted to Academic Board for ratification.
If the student wins his/her appeal, the revised result will be released. However it is established that a complaint for re-marking is without merit or is ill-motivated, the Academic Board may prescribe appropriate sanctions against the complainant.

Submission of long essay/Project work

Long essay/project work wherever applicable, shall be submitted for assessment not later than 14 days after the end of semester examination.

In default, the candidate shall be asked to submit the dissertation/project work in the following semester and shall be treated as repeat examination with all its implications.

1.7. Examinations

Examination rule and regulations

The following rules and regulations will govern the conduct of all examinations in the university. It is the duty of all concerned to acquaint themselves with them.

A student who does not fulfill continues assessment requirement of course does not qualify to take the end of semester examination in that course.
It is responsibility of the candidate to find the examination room well in advance and to be seated, at least fifteen minutes before the commencement of any examination paper.
A candidate arriving thirty minutes after the start of a paper may be refused entry into the first half-hour of the period allowed for a paper or enter the examination room after the first half-hour, any exception to this rule must be reported in writing to the relevant Head of department.
Candidate is required to use their index numbers throughout the examination.
Under no circumstances must a candidate name be written on any part of the answer book provided. Candidate who fails to comply with this regulation will be penalized.
Any candidate leaving the examination room and intending to return must be accompanied, while outside the examination room, by an attendant.
Candidate may be required at anytime to establish their identity.
No books, prepared notes, or paper of any kind are to be taken into the examination room unless otherwise specified.
Smoking is not allowed in the examination room.
There shall be no communication whatever between candidates during the examination. A candidate may attract the attention of the invigilator by raising a hand.
No mobile phone, radio programmable calculator or any other communication equipment or media are to be taken into the examination room. Failure or comply may lead to confiscation of the gadget.
Any irregular conduct on the part of the candidate such as copying from another or from prepared notes may result in the cancellation of his/her examination paper and or more severe penalty.
Candidate should not remove from the examination room any unused material (e.g. answer booklets or part thereof, supplementary answer sheets, graphs sheets, drawing paper) supplied for examination. Candidate may, however, retain their question paper except the rubrics state otherwise.
A candidate who finishes an examination ahead of time may leave the examination room after submitting his/her answer booklet .such candidate shall not be allowed to return to the examination room.
Candidate should not in any way interfere with the stapling of answer booklet. Any complaints about the answer booklet should be brought the attention of the invigilator.
A breach of any of the foregoing regulation made for the conduct of university examinations may attract one or more of the following sanctions.
- A reprimand;
- Loss of marks;
- Cancellation;
- Withholding of results for a period.
In addition to Grade Z shall be awarded whenever it is established that a candidate to gain an unfair advantage in an examination. Further sanction may include.
- Being barred from university examinations,
- Suspension from university
- Expulsion from university

Qualifying to write university examinations

A candidate shall qualify to write a university examination if

The student has registered for approved course.
The student has presented him/herself for not less than 75% of the total number of hours for the course.
He/she has continuous assessment marks for relevant subject areas.
He/she is not under suspension from university.
A student has not absented him/herself for a cumulative period of 21 days from lectures, tutorials, practical and other activities prescribed for any course in any semester.

Examination timetable, venues and seating arrangements

Examination timetable

It shall be the duty of the candidate to consult the timetable and ascertain the papers to be written each day.

Approved Venues

Examinations will take place approved venues indicated on the timetable.

Students Identity Card

Identity card of students will be inspected during examinations. Candidates are therefore requested to display their identity cards on their tables for inspection by examinations officers.
Candidate who has misplaced their identity cards should report to the Academic Head for replacement before the examination.
Candidate who has no evidence of any UEW identity cards will not be allowed to take the examination.
Entering and Leaving Examination Rooms
It is the responsibility of the candidate to be seated at least 15minutes before the commencement of any examination.
A candidate who arrives 30 minutes after commencement of paper may not be allowed to write an examination.
No books, paper, written information, bags, mobile phones, organizers, programmable calculators are to be taken into the examination room.
Candidate may leave the examination room temporary, but only with the permission of the invigilator. In such cases, the invigilator will be required to certify that candidate do not carry on them nay unauthorized material. An attendant designated by the invigilator will accompany a candidate who is allowed to leave the examination room temporarily.
Candidate should spend a minimum of 30 minutes in the examination room before submitting examination scripts.
A candidate who completes an examination ahead of time and intends to leave the examination room shall draw the attention of the invigilator/invigilation assistant who shall collect the candidate booklet before he/she permitted to leave.
Candidate who falls ill in the examination room should inform the invigilator for appropriate action to be taken.

Procedures during Examination

Candidates are required to use their index numbers and not their name throughout the examinations. Unless otherwise instructed, candidates are to sit according to their index numbers for all written papers. Failure to comply will result in a candidate being penalized.
Candidate must ensure that they sign the examination attendance sheet.
Borrowing of materials such as pen, pencil eraser, ruler and calculator will not be allowed in the examination room.
There shall be no communication whatsoever between candidates during the period of the examination. A candidate may attract the attention of the invigilator by raising a hand.
Candidate would be told by the invigilator when to start answering questions. Candidates would be allowed a reading time to check that the question paper is the correct one, all questions are readable and there are no missing pages.
At the end of each examination, candidate should ensure that numbers of questions are entered in the order they have been answered in the space provided on the answer booklet. All used supplementary sheets should be fastened following the last page of the answer booklet.
As soon as the ‘stop work’ order is announced, candidates are to stop writing. Candidates should remain seated for their answer booklets to be collected by the invigilator assistant before they leave the examination room. Candidates have a personal responsibility for ensuring that their answer books are collected by invigilator assistant.
No unused material should be removed from the examination room .candidates may however, retain their question paper except the rubrics state otherwise.
No part of the answer book may be torn off. Rough work must be done in the answer booklet and should be crossed out to show that it is not part of the answer.

Absence from Examination

Any candidate who fails to attend any or part of examination except on medical grounds or other legitimate grounds shall be deemed to have failed the examination.
The following shall not be accepted as reason for being absent from any examination.
- Miss-reading the timetable
- Forgetting the date or time of examination
- Inability to locate examination hall/room/venue
- Oversleeping
- Loss of a relation
- Pregnancy
- Inability to find transport to the examination venue

In case of absence from an examination through ill-health, the candidate must submit a relevant medical certificate, which must relate to the day or period of the examination. Evidence of illness will not normally be taken into account unless substantiated by a medical certificate. Such evidence must be received within 14 days after the day of examination.
It is the responsibility of the candidate to arrange with his/her doctors for any medical evidence to be certified by the officer-in-charge of the prescribed health care provider of the College to be sent to the Dean – Academic Affairs.
In case of absence from an examination due to serious causes other than ill-health, the candidate must submit to the Dean – Academic Affairs. A written explanation of the absence and evidence of the cause, where possible.

Examination Offences

An examination offence shall be understood to be any attempt on the part of a candidate to gain an unfair advantage in examinations. These include:

Any knowledge or possession of examination questions before the examination.
Possession of unauthorized materials related to the examinations and likely to be used during examinations.
Copying from prepared notes or from a colleague’s script during examination.
Persistently looking over other candidate’s shoulders in order to cheat.
Impersonating another candidate or allowing oneself to be impersonated.
Assisting or attempting to assist, obtaining or attempting to obtain assistance from a candidate.
Consulting or trying to consult during the examination any book, notes or other unauthorized materials.
Persistently disturbing other candidates or detracting their attention.
Verbal or physical assault on an invigilator over alleged examination offence.
Destroying materials suspected to help establish cases of examination malpractice.
Writing after examination has ended.
Fabrication of data-calming to have carried out experiments, observations, interviews or any sort of research which have not in fact been carried out or calming to have obtained results which have not in fact been obtained.
Plagiarism-copying another’s work and pretending it is one’s own or substantial use of other people’s work and submitting it as though it was one’s own.

Complaint againstFaculty members

Complaints against a faculty member should normally be in writing and signed by the complainant in order for the College to proceed with an official inquiry into the complaint. However, complaints may also be verbal or anonymous.

Complaints from outside the College shall be addressed or forwarded either to the Registrar. The complaint may be handled by the addressee or forwarded to the Dean (or director) member concerned for appropriate action.
Complaints from either outside or inside the College involving allegations of fraudulent or other dishonest acts, shall be referred to the Office of Administration in accordance with the College’s Policy against fraudulent or other dishonest acts
Complaints involving allegations of sexual harassment shall be handled in accordance with the College’s Policy on Sexual Harassment.
Complaints that represent allegations of research misconduct shall be handled in accordance with the College’s Policy for Dealing with Conduct in Research.
Complaints from inside the College shall be submitted directly to the department chair of the faculty member concerned, who shall inform the Dean.
The department chair or other appropriate administrator shall determine whether the complaint has substance and whether further action is necessary. If it is determined the complaint has substance and further action is necessary, the faculty member shall be informed of the receipt of the complaint and will be given an opportunity to respond to the complaint in writing within ten (10) days.
The department chair or administrator shall review the complaint, together with the faculty member’s written response and provide a report to the dean (or director) or appropriate vice president stating whether:
The complaint lacks substance and no further action is necessary; or
The complaint has substance and remedial action shall be taken at the department or college level.
The Dean or appropriate vice president shall subsequently review the complaint, together with the faculty member’s written response and the department chair’s or administrator’s report. If the report states the complaint has substance and remedial action should be taken at the college level, the Dean shall determine the necessary appropriate remedial actions.

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